Regular meeting of the Library Board of Trustees
Tuesday, January 9th, 2018
Trustees: Marilyn Spangler, Geri Twardowski, Bev Power,
Ruth Newcomer, Dean McMillion, Susie Murphy, Director
-Jeff Munson , Bookkeeper Amy Runkel
Guest: Erica Sprenger from the Meadows.
was called to order at 6:30 p.m.
Public comments- none
Treasurer's report- Motion made by Susie Murphy, Geri
Twardowski 2nd the motion. Motion approved as presented.
Secretary's report - Minutes will be presented at February
Director's report - A Motion was made by Ruth Newcomer,
Dean McMillion 2nd the Motion. Motion approved as presented.
Guest: Erica Sprenger, from the Franklin Grove Living
and Rehab Facility
Erica is the Administrator of the Franklin Grove Living
and Rehab facility. She presented a discussion of using
the Library as a temporary shelter for residents if there
would be an emergency or disaster. Illinois Department
of Public Health requires a disaster shelter. The suggestion
is to use a facility as an emergency interim space for
a few hours until residents are transported to an overnight
facility. The Meadows, Brethren church, and Franklin Grove
Fire department are also considered interim facilities.
Marilyn suggested they look into the School system such
as the past middle school that is still used for sporting
events or the elementary school.
*The Trustees went into Closed Session at 6:45 p.m
Return to regular session at 7:00 p.m.
A motion was presented for the following policy; a second
to the motion was presented. A vote was taken and the
motion was approved as follows:
The Winifred Knox Library will be accepted as use of the
facility as an emergency interim space for a few hours
with the maximum amount of hours under 24 hours for the
Franklin Grove Living and Rehabilitation Center until
the residents can be transported to an overnight facility.
The FGL&RC facility will be responsible for all liabilities
of residence and their equipment while in transport to
and from the library as well as while in attendance at
the Winifred Knox Memorial Library. This policy of the
use of the library as an interim emergency facility for
the Franklin Grove Living and Rehab Center will be revisited
on an annual basis for another approval by the Winifred
Knox Memorial Library board of Trustees along with the
a. Per capita items- Jeff and Bev reviewed a designated
movie. Trustees are to please read over and familiarize
the first five chapters plus chapter 12 that are in the
packet. The per capita Grant is on a three-year cycle.
The Trustees review the policies and Jeff submits.
b. Other- insurance on Trustees? Jeff will check with
Amy has completed another set of classes and will soon
be starting her spring semester. She has been reimbursed
as stated and approved in previous minutes.
a. Ordinance to adopt sexual harassment policy - The State
library's attorney has written a policy. Patty so moved
to accept the policy, Dean second the motion. The Mayor
and village clerk are to sign the policy. Jeff must have
this submitted by January 15.
b. Other- Harvest fest committee will be approaching the
library to have an ad in the program as they have in previous
years. They would also like to request the library supply
the paper for the program as they have also previously
done in years past. The Director has the discretion to
approve these request without board approval.
9. Miscellaneous items - Patty said thank you for the
card when she was in the hospital.
2018 upcoming programs : Teen Night, Movie Night, Craft
Day, Lee County Home Extension. With a possible lunch
and a movie in the future.
Meeting Adjournment at 7:25 p.m.
Next meeting is Tuesday, February 13th, 2018 at 6:30 p.m.
The Policy Committee consisting of the Director-Jeff Munson,
Susie Murphy, Patti Forrester, and Geri Twardowski. The
policy manual was reviewed and changes were proposed,
which will be presented to the Trustees at the next meeting
to be held on February 13th.